Vikings Baseball AGM
Thursday 29 May 2014at Vikings Erindale Club
downstairs (Sports Bar – Zoo) at 7pm
All committee positions are vacant, please come along and support your club for season 2014/15
Roles
and Responsibilities of the Committee of the
Tuggeranong Vikings Baseball Club
President
– Charged with providing leadership and direction to the Committee,
the President is responsible for ensuring that the Committee fulfils
its responsibilities for the governance and success of the club.
He/she also works to optimize the relationship between the Committee,
volunteers and other members, and to achieve the club’s agreed
goals. The Presidents is generally the spokesperson for the club and
should work to maintain key relationships within and outside of the
club. This includes, but not limited to, attending ACTBA meetings,
attending registration days and attendance at social functions.
Vice-President
– The Vice President is responsible for assisting the President to
fulfill his/her responsibilities for the governance and success of
the club. This may mean chairing meetings at short notice. At times
the Vice President will need to work with the President to help
him/her understand concerns and alternative points of view within the
club.
Secretary
– The Secretary is responsible for the documentation and
communication of the activities of the Committee. The secretary is
the primary administration officer of the Committee and provides the
links between the Committee, members and outside agencies. Amongst
the Secretary's tasks are to prepare agendas, prepare and distribute
minutes, receive and disseminate correspondence to and from the club,
and maintain a register of coaches, managers, scorers and players.
Ensure completed grant applications, in particular for Vikings Group
grants, are lodged on time. Liaise with Treasurer for completion of
financial details for grant applications.
Treasurer
– The Treasurer is responsible for the financial supervision of the
club to allow the Committee to provide good governance of the club.
The Treasurer is the chief financial management officer whose tasks
include receive and bank asap all monies received on behalf of the
club; keep true record of finances; prepare statement of receipts and
payments for each meeting; the preparation of annual returns, and
monitor the organisations revenue and expenditure.
Public Officer
– The public officer acts as the contact between the association
and the Office of Regulatory Services (ORS). The public officer is
the person the ORS will contact to notify the association of
legislative requirements, including lodgement of annual returns.
Additionally, the ORS may contact the public officer to provide
information to the association or to notify changes to legislation or
procedures.
Registrar
– The Registrar maintains the online player registration system for
the club.
Canteen Manager
– maintains the stock for the canteen for home games, opens canteen
for home games with assistance of roster of players/parents developed
by Canteen Manager. Liaises with suppliers. Maintains record of
receipts and payments and deposits money into account.
Uniform Coordinator
– issue playing tops to players at the beginning of the season.
Maintains register of playing tops issued, uniform deposits paid and
return of playing tops at end of the season and condition of said
playing tops and any refund of deposit.
Sports Council
Representative – represent the club by
attending the Vikings Group Sports Council meetings held each month,
including during off-season and provide reports to members. Ensure
that grant applications are lodged when required.
Equipment Manager
– maintains equipment in team kits and held at ground. Ensure
enough baseballs of correct make, etc are available for all home
games. Ensure enough line-up pads are available for all grades for
season.
Fundraising Organiser
– canvases ideas for fundraising for the club. Organises
fundraising efforts including ordering, distributing and collecting
money. Maintain register of fundraising efforts and money
received/payments made.
Scorers Coordinator
– ensure scorers for each team are available. Provide training as
necessary or organise/determine when scorers clinics will be run and
advise scorers who need to undertake course.
Umpire Coordinator
– develop roster of players to umpire Saturday home games. Ensure
that players are aware of their responsibilities. Maintain register
of umpires and games umpired. Determine when umpiring clinics will
be run and advise players who need to undertake course.
Grounds Manager
– ensure home run fence is erected prior to first Sunday home
games. Ensure ground is marked and ready for play for home games.
Webmaster
– maintain Club's web pages and ensure kept up-to-date.
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